Introduction

Every individual holding a Director Identification Number (DIN) must verify and update their personal details annually by filing Form DIR-3 KYC with the Ministry of Corporate Affairs (MCA).

This process ensures the accuracy of directors’ information, prevents misuse of DINs, and keeps the company registry transparent.

Failure to file the KYC form on time leads to automatic DIN deactivation and attracts late filing penalties.

In this article, Bisways Consulting Group explains who must file DIR-3 KYC, how to complete it online or via web form, and the consequences of missing the deadline.

What Is Form DIR-3 KYC?

Form DIR-3 KYC is a mandatory annual filing under Rule 12A of the Companies (Appointment and Qualification of Directors) Rules, 2014.

It verifies a director’s identity, address, contact details, and email through OTP authentication and digital signature validation.

The MCA introduced this filing to prevent duplication or misuse of DINs and to maintain accurate records of directors across all companies.

Who Needs to File DIR-3 KYC?

• Every individual who has been allotted a DIN on or before the end of a financial year.

• Even if the person is not currently a director, the filing is required to keep the DIN active.

• First-time directors and those who received their DIN during the current year must file before the due date.

💡 Example: If you were allotted a DIN on 15 March 2024, you must file DIR-3 KYC for FY 2023-24 by 30 September 2024.

Types of KYC Forms

Documents Required for DIR-3 KYC

• 1. PAN Card (for Indian nationals).

• 2. Passport (mandatory for foreign nationals).

• 3. Aadhaar Card.

• 4 .Present Address Proof (Electricity Bill / Bank Statement not older than 2 months).

• 5. Personal Email ID and Mobile Number (for OTP verification).

• 6. Digital Signature Certificate (DSC) of the Director.

Step-by-Step Filing Process

• Log in to the MCA Portal .

• Download and fill the DIR-3 KYC Form with required details.

• Attach proofs and self-attested documents.

• Verify using DSC and have it certified by a practising CA/CS/CMA.

• Upload the form and note the SRN Acknowledgement.

• Alternatively, use DIR-3 KYC-WEB for OTP verification if no changes exist.

Due Date and Fees

• Due Date: 30 September of each financial year.

• Filing Fee: Nil (if filed on time).

• Late Fee: ₹5,000 per DIN (if filed after due date).




💡 Pro Tip: File well before the deadline to avoid system congestion on the MCA portal in September.

Consequences of Non-Filing

• DIN becomes ‘Deactivated due to non-filing of KYC’

• Director cannot sign or authorise any MCA forms.

• DIN reactivation requires payment of ₹5,000 penalty via Form DIR-3 KYC.

• Prolonged non-compliance may affect other ROC filings and board positions.

Conclusion

Filing DIR-3 KYC annually is a simple but essential compliance step to maintain active DIN status and avoid penalties.

A timely KYC submission also reinforces corporate transparency and director credibility.

Bisways Consulting Group assists directors and companies in tracking KYC deadlines, renewing DSCs, and completing ROC filings accurately through end-to-end MCA support.